View and Score Responses

Learn about different ways to see your students' responses, change grades, delete responses, give feedback, and close assignments.

Neta Raz Studnitski avatar
Written by Neta Raz Studnitski
Updated over a week ago

Navigate to Responses

You can navigate to the "Responses" tab from within the formative itself or directly from the "Formatives" page

Within the formative

  1. Click on the name of the formative you want to see

  2. At the top of the screen, click on "Responses"

From the Fromatives page

  1. Locate the formative on the Formatives page

  2. On the grid of classes, click on the cell that corresponds with your class

  3. Choose "View Responses"

Icons on the Responses tab

Icons next to student names will indicate the student's participation status (see chart below). A color-coded display of student performance on each question will appear in real time as the students enter their responses to auto-graded questions, and icons on the color-coded cells will indicate a need for the teacher's additional attantion.

Here is an example of a formative in progress on the Responses tab:

Participation Icon Chart

Green checkmark

This student has submitted their formative.

Gray dot

This student has opened their formative. They may have started answering questions. However, they have not submitted it yet.

No indicator

This student has not yet opened the formative.

Red suitcase with exclamation mark

This student has submitted their formative past the defined due-date (late submission). Hover over this icon to reveal the timestamps for the submission.

Gray play icon

The formative is timed, and this student did not open it or start working (hence, the timer did not start counting).

Blue pause icon

The formative is timed, this student has opened and started working, the timer is counting.

Click this button to pause the formative and timer for this student.

Blue play icon

The formative is timed, this student has opened and started working, but the formative and timer were paused.

Click this button to un-pause the formative and timer and allow the student to resume their work.

Multiple Presence Indicator

(Gold plan feature)

This icon will appear next to a student's name if our system detects overlapping user sessions within the formative. This means the same student is logged in and has this formative open on more than one device simultaneously. Click the icon to reveal information about each user session that will help you determine whether the student is cheating.

Response Color-Code and Icons

Autograded responses are color-coded based on the standard color scheme displayed below. If you are a Silver/Gold user, you have the option of adjusting these thresholds.

  • By system default, Red responses are incorrect (0%-24%), orange (25%-49%) and yellow (50%-74%) are partially correct, and green is correct (75%-100%).

  • Gray bars will appear if a student answered a question that cannot be auto-graded and requires a manual grading by the teacher. This will happen if the question does not support auto-grading (for example, an audio/video response), or if the teacher did not set an answer key for auto-grading.

  • Speech bubbles on the student response bars are indicators that there is feedback on that response!

  • Blank white spaces on a formative that has yet to be submitted signify unanswered questions. Once the formative is submitted, these blank white spaces will change color and a 🚫 symbol will appear inside the cell indicating that the response was submitted unanswered:

Formative Action Icons

The Responses tab also presents the option to take actions on the formative's assignment settings.

Click the icon presented next to the class' title to reveal the dropdown menu (could be lightning-bolt, suitcase, or calendar icons)

The dedicated help center articles elaborating on these actions are linked below, and in brief:

  • Additional Settings: Change the assignment settings for the formative in real-time. Note that you will need to adjust the settings for each class separately.

  • Force Submissions: Submits the assignment for all the students in the class, regardless of progress or completion of the formative.

  • Pause Assignment: Temporarily disable access to the assignment so you can clarify a point, make a change, or if class was suddenly disrupted.

  • Close Assignment: Unless you've allowed edits after submission, closing a formative will prevent any more responses.


Sort Views

The Responses tab offers multiple sorting and presentation options to organize the information displayed. Sorting order preference that is chosen will be saved and the Responses tab will continue to display this chosen order every time the teacher navigates to the Responses tab until the teacher actively changes the preference to something else.

Top Menu Options

The menu at the top of the page gives you the option to Group by standards to see how your students performed on the assessment according to tagged standards. Simply toggle on the button for the view to adjust accordingly.

Clicking the "Settings" button will display the options to:

  • Change between viewing scores by percent or by points

  • Show or hide responses by archived students

  • Hide student names (Silver/Gold feature): Protect privacy if you're sharing your screen. Use this in tandem with randomized student sorting for added privacy.

Sort By

Clicking the "Sort By" button at the top right corner will give you a wide arrey of sorting options.

By default your view will sort by "Active" students first (active students are those who have the formative open on their devices at that particular moment, they will also have a green live indicator next to their avatar to indicate they are active).

Other sorting options include: by student name (first or last, A-Z or Z-A), by submission date or by scores. Silver/Gold users can also randomize the list's order.


Filter Responses

The main view of the "Responses" tab displays all your students' overall performance on a formative. From this "Totals" view you have the option to drill down further and view all student responses for a single question, or zero-in on a single student's response. In this section you can read about:

Viewing responses sorted by standards is covered in this article.

View all responses/scores for a formative:

The "Responses" tab will initially open on the "Totals" view, which looks like this:

The average score for questions is shown at the top to give you an idea of how the class is doing with each question. All students show up under their class/org and their performance is displayed on the grid next to their names. From here you can navigate to other views as described in the following sections of this article.

If you've enabled multiple attempts (retakes) on the formative, only the latest attempt will count as the final one and its' score will be returned to the student and counted toward data reporting. This "Totals" view is where you will be able to view how each student did on all the attempts they've taken previously and if needed you will be able to adjust the scores on the final attempt based on your observations of the previous attempts (for example if you'd like to give a student extra credit for effort). Whatever score you manually enter will over-ride the system's auto-scoring and will be both returned to the student as their final score and included in data reporting.

Viewing all attempts by a student

  1. Navigate to your formative's Responses tab

  2. Locate the student whose work you want to view

  3. Click on the small downward arrow next to the student's name

  4. All the student's attempts will display in descending order, with the latest attempt at the top and the first attempt at the bottom

  5. Only the latest / final attempt will be returned to the student and taken into account for data reporting

  6. You can click on individual cells to view the answers entered for each question on each of the attempts. Full answers will be expanded to display on a right-side panel.

View responses/scores for a specific question:

From the "Totals" view click on any single question number at the top of the grid and you'll be redirected to the specific question's gallery view. This gallery view displays all student responses for that particular question only. This view also allows you to see your students' responses as they enter them in real-time!

From this view you can also select individual responses or multiple responses by check-marking the checkbox within the response tiles, and perform actions such as sending feedback, manually grading, and more (continue reading to learn about these options!)

View Question Details

Clicking the 3 vertical dots next to the question prompt on the far right will present you with a dropdown menu that offers the options to zoom responses in or out, as well as show the question details, i.e. the correct answer(s), the point value, and the standards tagged to the question.

View response by individual student

By clicking on an individual student response tile - either from the main "Totals" view or from the individual question Gallery view - a right-side panel will open on your screen, allowing you to interact with that student's response. From this window you can adjust scores manually, send your student real-time or delayed feedback, and even clear the student's response if needed.

Clicking the sideways arrows next to the question number at the top left corner of this right-side panel will allow you to navigate to the previous or the next question to view the response to it by the same student.


Alternatively, clicking the up or down arrows around a student's name within the right-side panel will allow you to navigate to the previous or next student in your class roster to view their response to the same question.

You can enlarge the right-side panel to full screen, which is helpful for checking longer answers like Drawings or long Free Responses. Click on the square icon at the top of the panel to enter full-screen mode for a single response.

Student question attempt count

If you set your formative to return scores instantly on auto-graded questions that do not require keyboard entries, students will have the option to check if their answer is correct as they take the formative. Formative will record the amount of attempts made by the student and will display the number of attempts on the answer tiles in this view

Frequency Chart

From this singular question view, you can also open the Responses Frequency Chart. This allows you to see how many students gave a particular response to a question. To access the Frequency chart view, click the "Frequency" button to view the Frequency chart which will present you with additional response data for the following question types:

  • Matching

  • Multiple Choice

  • Multiple Selection

  • Resequence

  • Numeric

  • Inline Choice

  • Hot Text

  • Categorize

Using the "Filters" button you can define which classes to showcase in the Frequency Chart. You can choose to view the results for one class, a few classes, or all at the same time. You can also toggle the "save filters" button at the bottom of the panel to save your filters as the default moving forward (or turn the default off by un-toggling it).

Use the Settings button to set your desired results parameters. You can choose to:

  • View scores by points or percentages

  • Hide or show student names

  • Show or hide archived students

  • Show Overall Bar

  • Show overall average

  • Show filtered average

Within the Frequency Chart view you can hover over the frequency bar to reveal the class name, the response percentage and the student count for each of the response options.

Clicking on the bars within the frequency chart will open the right side panel where you can view the full list of students who provided this response, adjust everyone's score at once, send them all instant or delayed feedback at once, or even remove their responses if needed.

Any answers that received Partial Credit are also marked clearly on the frequency chart with a yellow indicator:

View responses from one individual student too all questions

You can look at a singular student's submission for all question on a formative in one view as well. This is helpful if you want to grade one student at a time or go over an assignment with an individual student.

  1. From the Responses tab, click on the student's name or on the total points/percentage cell next to their name.

  2. A side panel will appear with their responses and scores.

  3. Scroll to see all of that student's responses.

View responses by class and guest students

If you have assigned a formative to multiple classes, they will each show separately on the Responses tab. Students for each class will be nested under their class heading.

If "guest students" completed the formative, those results will be visible under "Guest Students." Guests are not associated with a class and therefore appear in a separate list.

Please note: We do not recommend using guest codes with students who have a formative account as guest logins are temporary, one-use logins. Guest students can not access the formative again once they've exited it, and if deleted - their scores can not be restored. Please have your students log in using their account credentials, and use guest codes only if absolutely necessary.


Change scores

If you created an answer key for a question, it will automatically be scored on the Responses tab. You can change the score or, as a Silver/Gold user, add answers to the answer key for certain question types.

Click on a single student's response to expand it to the right-side panel. From there you can type in a score out of the total number of points, or simply move the score bar.

Silver/Gold users can also add manually-graded responses to the answer key with a single click. This will update your answer key so that other students with the same response are auto-graded as correct!

As a reminder, if you've enabled multiple attempts (retakes) on the formative, only the latest attempt will count as the final one and its' score will be returned to the student and counted toward data reporting. To change the final score for students you will need to adjust the question's score on the latest attempt made by the student as changing it on any other attempts will not effect the final score. Whatever score you manually enter to the latest attempt will over-ride the system's auto-scoring and will be both returned to the student as their final score and included in data reporting.

Note: An answer key must have been defined on a question for the system to offer you to add another response to it from this view. If you haven't defined an answer key for auto-grading in advance, you will need to manually choose the student responses and grade them. You can use Group Scoring (see below)

Group Scoring

We have recently introduced a new design to this capability! Instead of clicking the circle next to the students' names, a checkbox will appear on the top right corner of the student's response card to check-mark and multi-select students. In the meanwhile:

Manually scoring students one by one can be a daunting mission. Formative makes it easier and faster by allowing the teacher to select a group of students and score them with one click!

  1. Click a specific question number.

  2. Check the check box next to the students' names for all the responses you'd like to group score, or click "all" to select all students for that question. You can also hold down Ctrl or Cmnd on your keyboard to multi-select response cards.

  3. Adjust the score in the right-side panel, and all responses chosen will be scored at once!

    NOTE: Multi-select will only pick up students from classes with an expanded view. If you're scoring multiple classes at once, expand the view for all the classes you're scoring to include the students in the multi-select.

Give Feedback

From the Responses tab, you can comment on an individual response or, if you are a Silver/Gold user, give group feedback.

To give feedback for one response, click on that answer. A side panel will appear with the student's response and score. Type your message into the "feedback" section at the bottom of the panel. To make sending feedback even quicker and easier, your three most recent unique feedback messages will be displayed below the feedback section, you can click on any of them to quickly enter them into the feedback section. No worries, you will have the option to edit them before hitting "send".

You can also pin recent feedback messages you want to pop-up for you as options every time! Simply click the small pin icon:

Feedback appears to the student as a notification and they can respond to it in Formative as long as the assignment is still open or if you allow them to view after submission. (These are options that can be adjusted in the Additional Assign Settings.) You can delay feedback if you want to type it now but have it appear later, for instance after the assignment is closed.

Group feedback, a Silver/Gold feature, can be sent to multiple students by selecting multiple response tiles simultaneously:

  1. Click a specific question number.

  2. Check the check box next to the names of the students you'd like to send group feedback to, or click "all" to select all students for that question. You can also hold down Ctrl or Cmnd on your keyboard to multi-select response cards.

  3. Type your feedback and hit send (or select "Delayed feedback" before sending if you wish).

    NOTE: Multi-select will only pick up students from classes with an expanded view. If you're scoring multiple classes at once, expand the view for all the classes you're scoring to include the students in the multi-select.


When feedback has been sent or received an icon will appear on the response bubble. You can easily tell who sent the last feedback message, the teacher or the student, by the color of the icon: Red icons will appear when the last message is from the student, and Blue icons will appear when the last message is from the teacher.

Feedback on formatives with Retakes enabled

Any feedback message you send to your students or receive from them on an individual question while taking a formative that has retakes enabled on it - on any of the attempts - will carry over to all the following attempts. This will allow both you and the student to maintain a flow of communication throughout the whole process - from the moment the formative is assigned until the student has finished taking all possible attempts:

Remove a Response

You can remove a student's response to the entire formative at once or to individual questions.

Remove an individual response by a student

  1. Click on the individual response to open it on the right-side panel (this can be either from the response-tiles gallery view or from the responses grid)

  2. Click on the triple dot menu within the right-side panel

  3. Choose "Clear Response" from the dropdown menu

Remove all responses for a student:

  1. From your main responses tab, click on the student to expand their full submission in the right side panel

  2. Click on the triple dot menu within the right side panel

  3. Choose "Remove Responses" from the dropdown menu

Force-submit assignments

Submissions

When students complete a formative, they are given a prompt to submit it. You can watch students answer in real time from the Responses tab. There will be a green checkmark next to their name once they have submitted the assignment.

If a student did not submit the formative for any reason, you can submit it on their behalf.

Force-submit for individual students

To force submit for one student, click on that student's name. From the side panel, select the dropdown and then select "Force submission."

Force-submit for the entire class or multiple classes

  1. Select the lightning bolt icon next to the class name.

  2. From the dropdown, select "Force submissions."

  3. A pop-up will appear with options:

    1. "Grade empty responses zero": You can have unanswered questions automatically graded as zeroes or leave them ungraded.

    2. Select students: Students who did not submit will be automatically selected. If you select all and have opted to mark unanswered questions as zero, it will ensure that even those who submitted will have their unanswered questions auto-graded.

  4. Click "Submit" to confirm.

  5. You will be prompted to proceed and given the option to change your selection for grading empty responses zero. Click proceed.

Unsubmit an assignment

You can unsubmit individual student formatives if you wish to allow them to retake an assignment:

  1. From the main Responses tab, making sure you are on the "Totals" view - click on the student whose work you want to unsubmit

  2. Within the right side panel, click on the triple dot menu

  3. Choose "Undo Submission" and proceed to confirm

Close an assignment

Closing the assignment will execute the additional assign settings for closed assignments. More about how to close a formative and troubleshooting is in this article.

From the Responses tab, you can close an assignment by clicking on the lightning bolt dropdown and selecting "Close assignment."

If the assignment has a red padlock icon, it means it's already closed. You can reopen it if you need to by following the same steps and selecting "Open assignment."

Closing the assignment will not automatically force submit so if you open it again, it will allow students who did not submit to complete their formative.

Closing an assignment with Retakes enabled

When a a formative is closed, the formative will close at that time for all assigned students, regardless of the number of attempts they managed to take by that time.

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