First off, thank you for using Formative! We know you may have questions about what happens when your account is downgraded, and we would like to answer these questions for you.

First and foremost ALL of the Formatives you created WILL REMAIN IN YOUR ACCOUNT. We do not remove or delete formatives when a team subscription ends. You will retain access to the formatives you have created, but not to those shared by others (more on collaboration below). You will continue to have access to all your formatives from your dashboard, and your formatives created with Silver/Gold question types will remain in your collection. These formatives can continue to be assigned to your classes next school year.

If your subscription expires, your account will revert to a free Formative account. When this happens you will lose access to the Silver/Gold Features of Formative but continue to obtain all of the actionable data for students you previously could with our extensive set of free features.

Regarding specific features, here is what will happen:

Creating new formatives:

You will be able to create new formatives as before, but will be limited to 20 pages of uploads monthly, and to the question types available to free Formative account holders:

Free Response

Multiple Choice

Multiple Selection

Short Answer

Show Your Work


The following Silver/Gold only questions will no longer be available to you:

Audio Content

Audio Response Question

Categorize Question
Drag and Drop questions

File response Question

Fill in the Blank Question

Graphing Question

Hot Spot Question

Hot Text Question

Inline Choice Question

Match Table Grid Question

Matching Question

Numeric Question

Resequence Question

Video Response Question

If you have published formatives to your Private Library:

Any content you published to your team's private library will need to be re-published to the public Formative Library, as your team's private library will no longer be accessible. Click here to learn more about publishing to the public Library.

Data Tracking:

Educators will only have a 2-week look-back period for tracker data. Consider exporting any data older than 2 weeks to avoid losing it. While data older than 14 days will not be available on the tracker, you will still be able to pull up your students' responses and scores for individual formatives from their "responses" tab.

Your students will no longer have access to the student-side standards tracker.

Note: You will no longer have access to data collected on formatives you are not the owner of. If you are a collaborator on another teacher's formative, and you've assigned that formative to your class - once your account is downgraded to the free version, that formative will no longer be available to you, and so will all the student data associated with it. We highly recommend exporting the results of such formatives to a CSV or Google Sheet prior to the account's downgrade.

Assigning and Grading:

Certain assign settings, such as scheduling open/close times and restricting to individuals, are limited to Silver/Gold subscribers. Randomization of questions order, is limited to Gold subscribers only. Grading options for free account holders do not include group grading/feedback or Google Classroom/LTI Grade Passback. Bi-directional feedback will no longer be available.

Time Limit Extension and Text to Speech accommodations are also Gold features you will no longer have access to.


Collaborators will lose access to shared formatives and folders. You will retain access to those you created, but not to those shared by others. Consider cloning formatives owned by others so that you retain a copy.

Note: once you lose access to a shared formative you also lose all the student data associated with that formative. If you've assigned such a formative to your students, we highly recommend exporting the results prior to your account's downgrade so you won't lose access to them.

Co-Teaching is a Gold feature, so all co-teachers will be removed from shared classes. Co-teachers will have to create their own classes and will lose previously shared data. If data needs to be shared, consider exporting data to share with colleagues - once a free account holder, exports are limited to 4 per month.

Admin Tab:

Admins for Gold subscriptions have access to an additional tab with team management features and powerful data. Once accounts revert to the free Formative account, the Admin tab will no longer be present.

Dedicated Success Manager:

If you received support and services from a Success Manager, you will be reverted back to our normal support level. Formative Success Managers are former educators who are committed to making sure a Gold Plan is successful, educators are trained, and Admins understand how to use our tool to monitor student growth. Formative Success Managers offer ongoing training and professional development, and are available to respond to your requests and needs in a more personalized way if you continue under a team license.

Auto-rostering and LMS Integration:

LMS integration through LTI is reserved for Gold schools and auto-rostering through OneRoster, ClassLink, or other systems will no longer be updated.

If you would like to keep all of these features and services, you must renew as a Silver/Gold subscriber before your existing subscription expires.
Gold subscribers, please reach out to your Success Manager to discuss renewal, or email us at
Silver subscribers, you can re-subscribe from within your own account!

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