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Create sub-teams, departments, and PLC groups

Neta Raz Studnitski avatar
Written by Neta Raz Studnitski
Updated this week

Create teams

As an Admin or Org Manager, you can create sub-teams at any level of the organization you manage. If you are an Admin, you can also designate an educator as an Admin just for a sub-team - for example, if you would like a department chair or PLC leader to be able to view data for their team.

  1. Once you are logged in to your Formative account, select the “Admin” tab from the left side menu

  2. Select the “Team Management” sub-tab from the top of your screen and click on the org you would like to add a team to

  3. In the panel on the right, click on the "Add Team" blue button

  4. Select the type of team you are creating (district, school, department, or other)

  5. Type the sub-team name

  6. Select the state/country and type or edit the city

  7. Click "Add Team" at the bottom of the window to conclude

Your new sub-team will appear under its parent org.

Add Team Members

You can add educators to this new team in exactly the same way that you added educators to the original org (this article explains the process).

If you are an Admin, you can also designate educators as Admins for this new team. When you add them to the team, simply select "Admin" as their role. (Note that this will give them the same privileges over the team as you: they will be able to add/remove educators from the team and view all the team data in their Admin tab.)


Recommendations for creating PLC groups

  • Create individual PLC groups: These groups should match your School Orgs on a 1:1 basis for sharing purposes. Add relevant teachers to these PLC groups.

  • Assign a Lead Teacher as Admin for each PLC: This is recommended to give the Lead Teacher control over the group and the ability to add/remove members as needed, which will make data sharing easier in PLC conversations.

  • Mark Formatives created in PLC groups as common assessments and enable data access: This is recommended in order to allow access to data for these Formatives to all teachers within the PLC, without giving all teachers on the PLC full admin rights.

    • Leave all other Formative Common Assessments settings as user preference for lower stakes common activities: This allows teachers in the PLC to utilize flexible resources in the way that works best for them, but with data access for the team enabled, everyone can see the team data.

  • Consider creating folders for PLC groups: This allows teachers easy access to all Formatives associated with their PLC in a centralized location, if all PLC team members are added on with “edit & assign” privileges they can also collaboratively work on marked Common assessment formatives together.

    • Use the folder to easily share to your PLC org: By adding your PLC org to the shared organizations on the folder you can guarantee that all team members, current and future, have access to the team Formatives

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