Admin Tools
From your Admin Tools tabs you can view all of your teachers' data in one place. The "Team Tracker" section allows you to see and compare progress - by teacher, class, and individual students - on formatives and against standards. The "Progress" section provides you with a more detailed view into your teachers' and students' trends and progress on standards over time. And the "Teachers Report" section enables you to view usage and activity for individual teachers and gives you access to acting on their behalf in their classes and formatives.
In this article we'll take a closer look at the Team Tracker report.
Team Tracker
Within the Team Tracker report you can navigate to view results by formatives, or by standards.
The data displayed in the Team Tracker is organized by teams within your organization. You will need to select at least one Org from filters menu. The top level data will show the top-most team in your org's hierarchy. You can then drill down from that top-most team to all the sub-teams nested within it, and so on. Within each sub-team you will find the data of the teachers who have been added as members to it AND had their classes associated with this team too.
Note: It is not enough for the teacher to be added to the team, classes must be associated with the team as well. This is because teachers can be members of multiple teams, but classes can only be associated with one team at a time.
Access the Team Tracker's Formatives View:
Click on the "Team Tracker" section within your Admin Tools' Reports tab
Note that the "Formatives" button at the top left corner is highlighted in Blue
Use the "Filters" menu to adjust your search:
Enter the correct time range
Select org(s) from the 'Team' filter (under Class)
Narrow your search results even more by adding more filters such as class tags (grade level, subject), by folder (search by title), or by activity title and tags (grade level, subject, academic school year, formative type).
If your district has opted into sharing student demographics with Formative, you will also be able to filter results by your students' race, gender an sub-group (ED, LEP, SPED)
Click on a teacher's name to expand the view of their classes and bring up all of their formatives that match your search criteria
Notes:
Use the sorting button to choose how you would like your tracker to display the data
Use the Settings menu to show or hide:
Teachers and Students Names
Archived Students (within classes)
Archived Sections (classes)
Extract individual data from the Formatives view
Click on the "totals" percentage for a specific student to pull up an overview of their performance on all the formatives matching your filters. The data will be presented on the right-side panel, and you can continue to click into each to view the students' submission of the formative.
You can also click directly on the student's result on a specific formative within the table to pull up the student's submission on the right-side panel.
Access the Team Tracker's Standards view
Click on the "Team Tracker" section within your Admin Tools' Reports tab
Click on the "Standards" button at the top left corner (the view will switch when this button is highlighted in blue)
Use the "Filters" menu to adjust your search to the correct time range and narrow down the results by adding filters by class tags (team, grade level, subject), by folder (search by title), or by formative title and tags (grade level, subject, academic school year, formative type)
Click "Run Report" - the report will be generated and presented on the tracker
Click on a teacher's name to expand the view of their classea and bring up all of the matching standards that were tagged to their formatives
Notes:
Use the sorting button to choose how you would like your tracker to display the data
Use the Settings menu to show or hide:
Teachers and Students Names
Archived Students (within classes)
Archived Sections (classes)
Each standards strand will be listed at the top of the table. Clicking on the strand will expand the view to the specific standards nested within it, and similarly clicking the each standard will expand the view to the sub-standards as well (if applicable):
Extract individual data from the Standards view
Click on the "totals" percentage for a specific teacher or a specific student to pull up additional information on their performance on standards. The data will be presented on the right-side panel, and you can continue to click into each standard to view the specific questions that were tagged to that standard as well as the students' responses to them.
You can even click on "View Progress" at the bottom of the panel to navigate directly to the "Progress" section.
Add Quick Link to Tracker Report
Pro-tip!
If you run the same tracker report repeatedly you can add a quick link to a specific report (along with the settings defined on it) to any folder in your account.
To add a quick link:
Run the report as listed above
Then, click on 'Add Quick Link' from the menu at the top of the page
Give the report a title by typing it into the top text field
Select the folder you'd like to add the quick link to from the list presented
Confirm your selection by clicking 'Add'
You can now access the selected folder, and the quick link to the report will display in it
Clicking the quick link will take you back to the Tracker page and display the report based on the settings you previously used
Export Team Tracker Reports
Click on the 'Export' button at the top right corner of the screen
Proceed to select the layout, included content, and format at your preference
If applicable - select to include or exclude demographics data
Click 'Export' when ready
FAQ & Troubleshooting the Team Tracker
🙋🏿♂️ I can't see any data / classes are missing from my Team Tracker!
First, use the Admin Tools' Team Management section to confirm that all teachers are showing correctly in your organization. Any teachers who are "invited" instead of "verified" will need to accept their invitation to the School & District licensed organization in order to use all the features!
If all teachers are correctly associated with your org, verify that their classes are also correctly associated:
Teachers are prompted to select the grade, subject, and org when creating a class in Formative. If they did not add an org, or added the wrong one, they can fix this on the "Classes" tab by selecting a class, clicking "Edit", and choosing the correct team under "Org".
🙋🏼 My teachers have added their org but I still can't see anything in my Team Tracker. What am I missing?
Make sure that you have adjusted the Date Range filter to the date range containing the formatives you want to track. The tracker filters by most recent submission and defaults to the last 14 days.
Co-teachers will not appear in the tracker, even if they have created and/or assigned formatives. Anything assigned by co-teachers will show under the primary teacher for the class in your tracker. This helps prevent duplication of class data when viewing the tracker.
If a teacher has created or assigned formatives, but they have not yet been submitted and graded, the teacher's name will not show up in the tracker. Once the assignments have been submitted (or force submitted) and graded, the teacher's name will appear with the scores.