What is the Private Library?
Unlike the public library which is available to all Formative users, Private Libraries are set up with association to a specific Gold plan subscribed organization (district, school, department, or team) and can be accessed only by members of that specific organization.
If you'd like colleagues in your Gold plan to be able to search for and grab a copy of formatives you've created, then publishing to your private library is a great option. Your colleagues will be able to edit their own copy, and it won't affect your original -- unless you publish as a Common Assessment, which cannot be edited.
You can access the Publish to the Library window either from the main Formatives page, or from within a specific formative.
Publish Formatives to the Library
Begin with choosing which of the following access points you prefer:
The main Formatives page
Check mark the box next to the formative you want to publish, then click on the "Publish" button from the menu at the bottom of the page
From within the Formative
From within the formative you want to publish, click on the triple dots menu at the top right corner and choose "Publish to Library" from the dropdown menu
2. Withn the window click on "Edit"
3. Fill out the publication settings fields - Select the "type of Formative", who you'd like to grant access to (public, private or both), the grades, subjects and languages. Feel free to write a description. Your description will show as "Notes from the author" when others preview your formative in the Library. You can even add an image to the publication.
You can now specify the language(s) of a formative when you publish to the library!
You can also decide to add your Formative to an existing bundle (library folder) or create a new one:
4. Just click "Publish" when finished and that is it! Your formative (or folder) will now be published to the library.
Edit an existing Formative publication
Edit your formative or folder as you see fit and when ready:
Access the publication following the instructions in step 1 as listed above
Proceed to click on "Edit"
If there is a need to adjust any of the publication settings, make the adjustments
When ready to update, click on "Update Publication" - your publication will now be updated to include all the edits you've made to your formative and to the publication settings.
Unpublish (Remove) a Formative publication
Access the publication following the instructions in step 1 as listed above
Proceed to click on "Edit"
Click on "Unpublish" at the bottom of the window
Publish Folders to the Library
Begin with choosing which of the following access points you prefer:
The main Formatives page
Check mark the box next to the ffolder you want to publish, then click on the "Share" button from the menu at the bottom of the page
From within the Folder
From within the folder you want to publish, click on the triple dots menu at the top and choose "Share" from the dropdown menu
2. Within the window switch to the "Publish to Library" tab
3. Fill out the publication settings fields - Select the specific listings you would like the published bundle to include, who you'd like to grant access to (public, private or both), the grades and subjects. Feel free to write a description. Your description will show as "Notes from the author" when others preview your formative in the Library. You can even add an image to the publication.
4. Once ready click on "Create" at the bottom of the menu
Unpublish (Remove) an existing Folder publication
Access the publication following the instructions in steps 1-2 as listed above
Click on "Unpublish" at the bottom of the window
Update an existing Folder publication
There is no way, currently, to update an existing folder publication. If you need to edit the publication, please follow the steps above to Unpublish the bundle all togehter. Then, make any changes needed to the folder, and proceed to re-publish it from scratch.
What's Next?
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