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Create and Manage Folders

Neta Raz Studnitski avatar
Written by Neta Raz Studnitski
Updated over 5 months ago

Create a folder

  1. Navigate to the "Activities" tab

  2. Click on the "Create +" button and select "Create New Folder"

3. In the pop up window, give the folder a name and click on "Add Folder"

Add a new activity to an empty folder

Now that the folder has been created but is empty, click into it and you can add a new activity directly into it without having to navigate away by clicking on the relevant button.

Note: this option is available only when the folder is empty. If there is already content in the folder, simply click the "Add+" button at the top right corner to initiate new activities
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Move activities in and out of folders

You can move multiple activities at once, or one at a time.

1. Check mark the box next to the activity(ies) on the Activities tab or inside a folder

2. Click on the "Move" icon

3. Select a new destination folder from the list (you can click on the + icons to view sub-folders)

4. Click on "Move":

Move folders in and out of folders (nesting)

There are two methods to move folders into other folders or out of them:

Method A

This method allows you to select and move multiple folders at once

  1. Check mark the box next to the folder(s) on the Activities tab or in a parent-folder

  2. Click on the "Move" icon

  3. Select a destination folder (you can click on the + icons to view sub-folders)

  4. Click on "Move":

Method B

This method is used to move only one folder at a time

  1. Click into the folder you want to move

  2. Click on the triple dots next to the folder's name at the top of the page

  3. Select "Move"

  4. Select the destination folder from the list

  5. Click "Move":

Add Quick Links

At times, there may be activity items, reports, internal pages within Formative or external websites that you'd like to catalog within Formative for quick and direct access. For this purpose Formative offers a way to generate a Quick Link to any activity item (formative, lesson, common assessment, folder, or practice set), any internal page within Formative (to include specific Reports), and even external webpages. These Quick Links can then be added to multiple folders within your account.

Generate Quick Links to activity items within Formative

If you'd like a certain activity item (folder, formative, lesson, common assessment, practice set, etc.) from your list to be accessible from different folders in your account:

  1. From your Activities page, check mark the activity item (folder, formative, practice set, etc.) you'd like to generate the Quick Link to

  2. Select "Add Quick Link" from the menu at the bottom of the screen

  3. Select the destination folder you'd like to add the Quick Link to from the hierarchy list presented

  4. Click "Add" to confirm the action

  5. Click into the destination folder you previously selected - the Quick Link is now listed within it

  6. To remove the Quick Link - check mark the Quick Link item and select "delete". Note: deleting a Quick Link will only remove it from the selected location, it will not delete the item itself!

Note: Quick Links are viewable and accessible only to the teacher who generated them within their own account. Adding a Quick Link into a shared folder will not give the collaborators access to it.

Add Quick Links to Activities or Folders directly into an existing Folder

  1. From your "Activities" page, click into the desired destination folder

  2. Click on "Create +" at the top right corner

  3. Select "Create Quick Link" from the menu, and the option of "Formative or Folder"

  4. Type in a keyword into the search bar, and select the activity or folder of your preference from the dropdown list

  5. Click "Add"

  6. The Quick Link is now added to your folder
    ​

Generate Quick Links to other Formative pages or External Webpages

You can also create Quick Links to other pages within Formative such as your account's settings page, or a report (when selecting a report, the Quick Link will save the desired report parameters too!). In the same manner, you can also create Quick Links to external webpages, such as a commonly used web application, your school's LMS, or a certain item saved in Google Drive.

  1. Navigate to the page you'd like to generate a Quick Link to

    1. If selecting a Formative Report - make sure the report parameters are selected to your preference

  2. Copy the full URL of the webpage from the browser's URL bar
    ​

  3. Navigate to your Activities tab, and click the "Create +" button at the top right corner to add the Quick Link to your main Activities list (if you access a specific folder, and use these instructions the quick link will be added into that folder only)

  4. Select "Create Quick Link" from the menu, and the option of "Custom Link"

  5. Paste the copied URL into the designated field

  6. Type a name for the Quick Link in the designated field

  7. Click "Add"

  8. The Quick Link is now added

Move Quick Links in and out of folders

You can move multiple Quick Links at once, or one at a time:

  1. Check mark the box next to the quick links on the Activities tab or inside a folder

  2. Click on the "Move" icon

  3. Select a new destination folder from the list (you can click on the + icons to view sub-folders)

  4. Click on "Move":

Rename a folder

Two method to rename a folder:

Method A

  1. From your Activities tab, check mark the box to the left of the folder you want to rename

  2. Select "Rename" at the bottom of the page

  3. Enter the new title and click "Rename Folder"
    ​

Method B

  1. Click into the folder

  2. Click the triple dots next to the folder's name at the top of the page

  3. Select "Rename"

  4. Enter the new title and click "Rename Folder"

Change settings within folders

When you are viewing a folder you can move, rename, share or publish that folder without navigating to the parent folder. Keep yourself organized without the headache of losing your folders!

Delete a folder

This action can be completed for one activity or for multiple activities at once.

**Note: Deleting a folder will delete all activities within this folder.

  1. From your Activities tab, check mark the box to the left of the folder(s)

  2. Select "Delete" at the bottom of the screen

  3. Proceed to confirm your deletion request

Clone a folder

Folders can be duplicated with or without preserving previously entered settings on the activities they contain, to create fresh versions of the same assignments or tests. The assessment settings preserved include Subject, Grade Level, Type, School Year, and any existing common assessment settings:

  1. Check mark the box to the left of a folder on the "Activities" tab

  2. Select "Copy' from the menu at the bottom of the page

  3. Edit the Prefix and Suffix fields to your preference (these will appear on the title of the new copy created)

  4. Checkmark the box next to "Retain Assessment Settings" if you would like to preserve them on the copies of all the activities the folder contains

  5. Complete the action by clicking on the "Copy" button

  6. The new copy will immediately populate on your Activities screen

  7. You can then click into the newly copied activities within the newly copied folder and adjust any settings to your liking, if needed

Send a copy of a folder to others!

*Note: Sharing a copy will NOT share student results. Teachers who use this code will not have access to the original activities or results.

There are two ways to share a copy of a folder:

Send a copy from the Activities page

  1. Check mark the box to the left of a folder on the "Activities" tab

  2. Click on the share icon at the bottom of the page

  3. Click on the "Copy Link" button at the bottom of the window to immediately save to your clipboard; or click on the link icon next to it and choose your preferred method of sharing from the dropdown menu (you can either copy to clipboard, or share directly to Facebook or to Twitter).

  4. Send the copy link to your colleagues.

  5. Recipients can enter the copy link into their browser's URL bar and they will be prompted to confirm saving a copy of the folder to their account.

  6. Upon confirming, the folder will be copied over along with the entirety of its' content

Send a copy from within the folder itself

  1. Click into the folder you wish to share

  2. Look for the folder-nesting pathway string at the top of the page

  3. Click on the 3 dots to the right of the pathway string, and choose "Share" from the dropdown menu

  4. Click on the "Copy Link" button at the bottom of the window to immediately save to your clipboard; or click on the link icon next to it and choose your preferred method of sharing from the dropdown menu (you can either copy to clipboard, or share directly to Facebook or to Twitter).

  5. Send the copy link to your colleagues.

  6. Recipients can enter the copy link into their browser's URL bar and they will be prompted to confirm saving a copy of the folder to their account.

  7. Upon confirming, the folder will be copied over along with the entirety of its' content

Related Articles
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Send a copy of a folder to other teachers!
School & District license: Collaborate on Formatives and Folders!
End of Year Checklist for Administrators (Teams, Schools, and Districts)
Quick Links
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