*Please note that collaborating is a feature for our Gold teams and schools. Click here to find out more!

Collaborating is a feature that allows you to do more than just make and share a copy of a formative with another teacher. As a Gold school user, you can add collaborators to your formative! There are two levels of access you can grant to a collaborator:

  • Edit & Assign: this allows all collaborators to edit the original formative - perfect for teachers who want to create formatives together! Your collaborator will also be able to assign the formative to their classes and share it with additional collaborators.

  • Assign Only: your collaborator will be able to assign the original formative to their classes, but won't be able to edit it or share it further with additional collaborators.

If you or your collaborator make changes to a formative, this will be reflected immediately on your collaborators' screens. If they have already assigned the formative to a class, then the changes may affect their data (for example, if you delete or add answer key options). 

If you're not sure if collaborating is the right option, check out how to share a copy of a formative or how to publish it to the public library or your team/school's private library.

There are two ways to give collaborating permissions on a formative to others, one by adding collaborators directly to the formative, and the other by sending them a direct share link that will allow them to assign the original formative to their classes. If you have a large amount of collaborators to add, we recommend using the direct link! (See below for instructions on both ways!)

To add a collaborator directly to your formative from your dashboard:

  1. Click on the bubble to the left of the formative (or folder) you'd like to add a collaborator to

  2. Select "Share" from the menu at the bottom

  3. Underneath the first tab - "share", make sure that "Team access" is chosen from the dropdown

  4. Start typing the name(s) or email address(es) of your colleagues. For ease of use you will be presented with options to choose from based on the initial letters you've entered.

  5. Choose the level of access (Edit & Assign, or Assign Only) you want to grant your collaborators

  6. Click "Add" and the colleague(s) will be added to your formative! 

To add a collaborator directly to your formative from within a formative:

  1. Click on the triple dots in the top right, and select "Share"

  2. Underneath the first tab - "share", make sure that "Team access" is chosen from the dropdown

  3. Start typing the name(s) or email address(es) of your colleagues. For ease of use you will be presented with options to choose from based on the initial letters you've entered.

  4. Choose the level of access (Edit & Assign, or Assign Only) you want to grant your collaborators

  5. Click "Add" and the colleague(s) will be added to your formative!

Need to remove a collaborator from the formative, or to change their level of access?

Return to the same "Share" menu in any of the methods described above, click the "edit" option below the list of added collaborators, and on the collaborators details page that will open change the level of access by choosing from the dropdown menu, or remove the collaborator entirely by clicking the trash can icon next to their name.

To add a collaborator by sharing a direct link:
Any collaborator that has "Edit & Assign" level of access can share the direct link at the bottom of the "share" modal with other teachers within the organization.

Teachers on your team who receive the direct link will be automatically added to the formative as collaborators with the ability to only assign the formative to their students.

If the collaborator added in this way is an admin at the same level of the organization or above - they will also be granted the permission to edit the formative.

Simply make sure "Team Access" is the choice selected in the dropdown and click "Copy Link" to copy and save the link to your clipboard. You can then share that link with your colleagues.

FAQ and troubleshooting tips

  • "I tried to add a collaborator to a formative, but it says 'User not found.'" / "User's license doesn't allow for collaboration."

You and your colleague must both have Gold licenses before they can be added as a collaborator on a formative. Please check with your team Admin or Org Manager that this person has been invited, and check with your colleague directly whether they have clicked the link in the invite email they received. You'll also get these messages if you misspelled your colleague's email address.

Once your colleague has been invited and accepted, you can re-add them as a collaborator to the formative!

  • "If I add a collaborator to a formative, where will that formative go?"

If you're the original creator of the formative, it will remain on your formatives dashboard, but there will be a little "shared" icon next to it:

The same formative, with that share icon, will instantly appear on your colleague's dashboard when you add them as a collaborator.

What's Next? 

Learn how to add Co-Teachers to a Class!

Learn about Gold plan features or Request a quote

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