You can publish any of your formatives to your team, school, or district's private library as a Common Assessment. When a colleague grabs this from the library, they won't be able to edit or change the content in any way (they will only be able to assign it). That means that you can be sure every class is taking the same version of the assessment.
There are a few ways to tag a formative as a Common Assessment.
Option 1 - Define Common Assessment from "Share" window
To access the "Share" window of a formative choose one of the following:
From your dashboard, check-mark the bubble next to the formative, then choose "Share" from the menu at the bottom of the page
From within the formative, click the 3 dots on the top right, and choose "share"
At the bottom of the "Share" window", the "Common Assessments Settings" field will indicate if the formative is not yet tagged as a common assessment.
To tag the formative as a common assessment:
Click "Common Assessments Settings" or the carrot to the right
Check-mark "Tag formative as a common assessment"
Fill out the Grade and Subject fields
Choose the teams that can view results
(Optional) Fill out the Formative Type field
Click "Save Settings"
A confirmation will appear at the bottom of your screen
Once the formative has been tagged as a common assessment, the "Common Assessment Settings" field indication will change accordingly:
The formative will now also be added to the Admin Common Assessment dashboard, where admins of the teams specified as well as higher in the organizational hierarchy will be able to view results:
Anyone with an Edit & Assign level of access to the common assessment can also send a direct link to the common assessment to teachers within the organization. Teachers who receive the direct link, will be able to assign the common assessment to their students.
The direct link is located in the "share" modal under the first tab, at the bottom of the screen:
Note: Anyone who grabs a Common Assessment from the private library or has been provided with the direct link is grabbing a LIVE copy. That means that if the original author changes or updates the Common Assessment, those changes will be reflected immediately on the screen of all users who have a copy - including students currently taking the Common Assessment.
Option 2 - Define Common Assessment when publishing to the private library
To tag your formative as a Common Assessment, simply slide the toggle when you publish to your private library:
Using a common assessment
Common Assessments will be labeled as such in your team / school / district's private library. The library's filters allow to search for Common Assessments only as well. Anyone with access to the private library will be able to grab a live copy of the common assessment and assign to their students:
Anyone with an Edit & Assign level of access to the common assessment can also send a direct link to the common assessment to teachers within the organization. Teachers who receive the direct link, will be able to assign the common assessment to their students.
The direct link is located in the "share" modal under the first tab, at the bottom of the screen:
Note: Anyone who grabs a Common Assessment from the private library or has been provided with the direct link is grabbing a LIVE copy. That means that if the original author changes or updates the Common Assessment, those changes will be reflected immediately on the screen of all users who have a copy - including students currently taking the Common Assessment.
Commonly Asked Questions:
Who can edit a Common Assessment?
The only people who can edit a Common Assessment is either the person who created it and shared to the private library, or an admin for your organization.
Who can share a Common Assessment?
The only people who can share a Common Assessment are either the creator of the formative, an admin for the organization, or collaborators with edit & assign permissions
Who can update the publication?
The creator of a Common Assessment is the only one who can edit the publication to the private library.
What if I edit my Common Assessment?
If you edit your Common Assessment then those changes would reflect immediately. This would include students who have already been assigned the assessment.
What if an Admin edits my Common Assessment?
If an admin edits your Common Assessment then the changes will reflect immediately. This would mean anyone who has been assigned the Common Assessment will see those changes as well.
What if there is an error in the answer key but students have already taken the Common Assessment?
Whoever has access to update the Common Assessment can go in and update the answer key, which will in turn retroactively update students grades.